Policies and Deadlines

Policies & Deadlines

Per the Hawaii Pacific University Registration Policies: By registering for courses, Hawaii Pacific University students agree to comply with all requirements for registration, and fulfill all financial obligations related to enrollment.

Students are responsible for the difference between Charges and Expected Financial Aid. Accepted and authorized Financial Aid will not post to student accounts until after the term begins. However, the difference between the two is always due two (2) weeks before the start of EACH term. Should the student be unable to pay the difference by the deadline, Hawaii Pacific University offers Monthly Payment Plans through Tuition Management Systems.Tuition due dates can be found in the Academic Calendar under each session. Tuition deadlines are as follows for the Academic Year 2017/2018:

  • Fall 2017
    • 15-Week Session (August 28, 2017 - December 10, 2017)
      • August 14, 2017
    • 1st 8-Week Session (August 21, 2017 - October 15, 2017)
      • August 7, 2017
    • 2nd 8-Week Session (October 16, 2017 - December 10, 2017)
      • October 2, 2017
  • Winter 2017 
    • 4-Week Session (December 11, 2017 - January 7, 2018)
      • November 27, 2017
  • Spring 2018
    • 15-Week Session (January 16, 2017 - May 6, 2018) 
      • January 2, 2018
    • 1st 8-Week Session (January 8, 2017 - March 4, 2018)
      • December 25, 2017
    • 2nd 8-Week Session (March 12, 2018 - May 6, 2018)
      • February 26, 2018
  • Summer 2018
    • 14-Week Session (May 14, 2018 - August 19, 2018)
      • April 30, 2018
    • 1st 7-Week Session (May 14, 2018 - July 1, 2018)
      • April 30, 2018
    • 8-Week Session (May 14, 2018 - July 8, 2018)
      • April 30, 2018
    • 1st 4-Week Session (May 29, 2018 - June 24, 2018)
      • May 15, 2018
    • 2nd 4-Week Session (June 25, 2018 - July 22, 2018)
      • June 11, 2018
    • 2nd 7-Week Session (July 2, 2018 - August 19, 2017)
      • June 18, 2018
    • 3rd 4-Week Session (July 23, 2018 - August 19, 2017)
      • July 9, 2018

Students are NOT automatically withdrawn from courses for non-attendance. The responsibility to drop courses belongs solely to the student.

Students must drop all of their courses before the published deadline for the term or session in order to cancel registration and receive a 100% tuition refund. Failure to drop a course by the posted deadline will result in the student being financially responsible for the dropped credits as outlined in the Academic Calendar.

Effective January 1, 2018: Housing deposits are not eligible for a refund to the student unless there is a remaining credit on the student’s account after all charges, including non-housing charges, are paid.

Your bank may post a Returned Item for many different reasons. A Returned Item means your financial institution could not process the requested transfer to Hawaii Pacific University’s bank for one reason or another. The most common reasons are “Non-Sufficient Funds (NSF)” and “Invalid Account Number: Please Verify with Customer/Employee.” There are over 20 different reasons for Returned Items. Your specific reason will be indicated on the email the Accounts Receivable/Collections Department sends to your campus approved email address. Should you have additional questions about why there was a Returned Item, please contact your personal financial institution.

If your bank returns your payment FOR ANY REASON you will be charged: a $25.00 Returned Item Fee, late fees if applicable, and may have administrative holds placed on your student account which may stop you from being able to register, add/drop courses, view grades, order transcripts, or order your diploma. Your outstanding balance plus the Returned Item Fee must be paid in full before your hold will be removed.

Hawaii Pacific University understands: sometimes accidents happen in managing funds. We are willing to work with the student or parent/guardian to see the repayment is completed. Please contact us at ar@hpu.edu should you have further questions about repayment plans.

If the student has THREE (3) occurrences of Returned Items the student or parent/guardian will be REQUIRED to make all future payment via cash, cashier’s check, or money order. The Business Office will not lift the account balance hold for any other type of payment. Online payments will no longer be accepted. If payment is not made within seven (7) business days of the Returned Item notice, outstanding student account balances will be sent to Collections.

Outstanding Student Account Balances Related to Disciplinary Suspension or Expulsion

Policy

If a student violates University expectations as outlined in The Hawaii Pacific University (HPU) Student Handbook, the student may be subject to suspension (an involuntary withdrawal or dismissal from the University for a specified number of semesters), or permanent expulsion from the University.

Guidelines

A student who is suspended or expelled from the University forfeits all payments for tuition, fees, or housing incurred for the semester/part of term the incident occurred as well as any prior terms. Any outstanding student account balances are the responsibility of the student for payment.

The student will be sent to collections for an unpaid balance as part of the normal collections process.

If the next semester/part of term has not yet begun and payments for tuition and fees have been received, the student may receive a refund, less any financial aid received, and less any outstanding account balances from the current and prior terms. The student will be administratively dropped from classes for the next semester/part of term and related charges will be removed from his/her student account. Because housing is awarded on an academic year basis, no refund will be given for housing.

Refunds will not be distributed until all disciplinary procedures, including the appeals process, are complete.

The University may, in its sole discretion, place a hold on the student's academic records at the time of the incident, which will limit access to transcripts and other educational records until the disciplinary process is complete.

Any student expelled from the University must refrain from visiting the University premises except when engaged in official business approved in writing by the Dean of Students or designee.

HPU Student Handbook

This Business Office policy is referenced in the HPU Student Handbook. The university reserves the right to change any of the policies, rules, regulations, and standards of conduct at any time as may be necessary in the interest of the university. The university also reserves the right to modify or discontinue any of the services, programs or activities described in the HPU Student Handbook.

The most up-to-date handbook can be found online at www.hpu.edu/student-life/files/student-handbook-17-18.pdf.