Capstone Symposium Presentation Guidelines

Poster presentation is a widely used form of academic presentation. Using text, images, interactive laptop displays, artifacts, and oral presentation, the presenter can communicate their research or academic projects effectively and interactively with the audience.

Unlike in an oral presentation, when one speaker talks at a time, in a poster session, multiple presenters interact with small groups of audience who rotate around the presentation area.

If you are used to only the oral presentation, you can think of the poster presentation as delivering your oral presentation multiple times to multiple flowing audiences. You can still prepare slides as in an oral presentation, but be prepared for more interaction with the audience.

The Capstone Symposium at HPU uses the poster presentation format (either only on paper or with multimedia on laptops) in order to promote presenter-audience interaction.

See examples of past poster presentations here.

PRESENTATION LENGTH:

  • While the poster format allows for flexible time with a group of audience, your presentation should be about 10 minutes. Plan to talk for about 5-7 minutes and leave 3-5 minutes for questions and answers.
  • The judges will spend only 10 minutes at each presentation.

POSTER SIZE, FORMAT, AND LAYOUT:

  • You will be provided with a tri-fold poster board (available for pick-up at the Downtown Faculty Support Center).
  • You can use your own poster board but it should be close to the dimensions of the tri-fold poster board we provide (when folded: 36"H x 24"W," when unfolded: 36"H x 48"W). Presentation space is limited so if you bring a board that is too large, you may not be able to set up your poster properly.
  • You can print your presentation on a large sheet (at your own expense) and mount it on the tri-fold poster board, or print on regular paper sheets and mount them on the tri-fold poster board.
  • Relevant artifacts (brochures, booklets, prototypes, models...) can be excellent additions to your presentation.
  • You can use your laptop for a multimedia presentation, but please let the organizers know in advance if you will need to plug in to a power outlet.
  • See past symposia for examples.

EFFECTIVE POSTER PRESENTATIONS ALWAYS:

  • Focus on a single message
  • Use visuals to tell the story
  • Use text sparingly but effectively
  • Keep the sequence in order

WHEN DESIGNING AND PRESENTING A POSTER, KEEP THESE TIPS IN MIND:

  • Know who your audience is and adjust your language to suit them
  • Avoid confusing technical jargon so that people from other fields can read your poster(s) with ease
  • Your poster should tell your audience what your objectives are and should clearly lay out your Introduction, Methods, Results and Discussion sections.

MORE POINTS TO CONSIDER WHEN DESIGNING A POSTER:

  • Determine your message and your audience and let the visuals speak for themselves, as much as possible
  • Decide on the size of your poster because that will help you decide what goes into and what gets left out of the poster. Check the rubric for your category so you know what the judges are looking for (see "Awards and Rubrics").
  • Decide on your layout, color scheme and font size
  • What is your budget?

Click here for a video presentation on the effective use of posters.

Presentations will be evaluated for several awards in each division (Undergraduate and Graduate).

The awards are:

The judges will use the rubrics linked to the awards listed above. It is very important to read the rubric before you prepare your presentation so you know what the judges are looking for.