Pre-award Forms

All grant applications require a completed Proposal Information and Budget Form and Conflict of Interest Form submission to the Office of Sponsored Projects (OSP). The most common OSP forms can be downloaded in the hyperlinks below:

Proposal Information and Budget Form (formerly OSP-1 and OSP-2)

Indirect Cost (IDC) Waiver Form (OSP-3)

Conflict of Interest Form (for each key personnel on grant team - OSP-5)
DHHS/PHS Conflict of Interest Form (DHHS/PHS grant - for each key personnel on grant team – OSP-5A)

For grant proposals that have subawards, have the subrecipient fill out the Subrecipient Commitment Form and submit the form and required supporting documents to OSP.

Subrecipient Commitment Form

Financial Status Questionnaire (if the subrecipient does not have an annual audit)

PRE-AWARD PROCESS

Pre-Award Process

Only regular HPU faculty or full-time employees are eligible to serve as Project Director/Principal Investigator (PD/PI) or Co-PI and may submit grant proposals.

The Office of Sponsored Projects (OSP) provides guidance and support throughout the proposal development and submission process.  

Step 1: Identify Grant Opportunity  

Before drafting your proposal, discuss your project idea with your dean and OSP.
Begin discussions at least 30 days before the proposal deadline, or as soon as possible after the opportunity is announced.

Step 2:  HPU Internal Review and Approval

All grant applications must undergo internal review and approval from HPU before submission.  

Complete the OSP Proposal Information & Budget Form and obtain your dean's signature.

Submit the signed form to OSP (PREAWARD@HPU.EDU) for routing and institutional review and approvals.  
Faculty, administrators, and staff may not submit proposals on behalf of HPU without prior approval from OSP.

Step 3: Develop Proposal  

Prepare your proposal materials: narrative or project description, budget and budget justification, letters of support, required forms and certifications, subrecipient documents (if applicable)

Step 4: Submit Proposal

Submit the complete proposal package to OSP (PREAWARD@HPU.EDU) at least 10 business days before the sponsor’s deadline.

This allows time for full proposal and budget review, coordination with Office of University Counsel (OUC), HR, or Financial Aid if needed, and final institutional approval and signature.

OSP and/or the PI will submit the proposal to the funding agency.

Step 5: Award Negotiation & Acceptance  

Negotiating and resolving proposal and award issues may require coordination among the sponsoring agency, OSP, PD/PI, OUC, and the Business Office.

Prior to acceptance, OSP and OUC will review the award to ensure its compatibility with the university's sponsored research regulations, policies, and procedures, inclusion of all agreed-upon elements, approved contract language, and the PD/PI's concurrence with any non-standard or complex terms.

OSP and OUC have the primary responsibility for negotiating award terms and conditions with sponsors. The final authority to accept an award rest with OSP and/or OUC.