Health Requirements

Clinical Health Requirements

As part of the nursing curriculum, we partner with healthcare agencies in our community so students can have hands-on experience in a clinical setting. This provides you with the opportunity to learn vital nursing skills and apply theory in a practical way.

In order to participate in clinical courses, you must clear specific health and physical requirements to be allowed on site and interact with patients and clients. Please note these requirements are not imposed by HPU directly, but by each of our clinical partners. If you do not meet these requirements, facilities will not allow you onsite, and you will be unable to complete your clinical course requirements. Clinical courses are a mandatory part of our program, so you will need to comply in order to meet your degree requirements.

Your Requirements

In order to maintain, track, and submit your health records, you must create a profile with Castle Branch. Your profile will serve as your individualized document management system during your time as a nursing student. Through your account, you will be able to upload and update your health requirements, maintain your records in one secure location, track upcoming due dates, and view any outstanding requirements.

To be cleared to attend a clinical facility, you must:

  • Upload your health requirements to Castle Branch
  • Make sure each record receives a “Cleared ” status prior to the submission deadline
  • If a record is rejected, work with Castle Branch to make the appropriate correction

profile is complete and all records are approved in Castle Branch, your information will:

  • Be reviewed by our Health Records Assistant, who will use it to prepare additional paperwork required by each facility
  • Be passed on to the facility once all documents have been cleared and approved (both in Castle Branch, and by our Health Records Assistant)

If your profile has missing documents or records with a Rejected ” status by the submission deadline:

  • Your profile will be considered incomplete
  • It will not be reviewed by the Health Records Assistant
  • You will not be eligible to participate in the clinical course for the semester
  • You will be dropped from your clinical course(s)

Remember:

  • Requirements are set in the interest of your personal safety, the safety of patients, and the safety of other healthcare providers
  • You must meet the submission deadlines so our Health Records Assistant has enough time to review your records and get you cleared with the appropriate site
  • Specific requirements are determined per individual facility and are subject to change
  • Some facilities may require additional testing and/or paperwork
  • Students are liable for maintaining current and accurate health records throughout their enrollment in the nursing program
  • Without proper documentation, you will not be eligible to participate in the clinical course for the semester and you will be dropped from your course(s)

Read below for more information about Castle Branch, including how to place an order and create your profile.

What is Castle Branch?

Castle Branch is a web based company that provides a central clearing house for your health requirement documents. It enables HPU's Health Records Assistant to review your records so they can be cleared by the Nursing Department. Once approved, they are passed on to the appropriate facility so you can participate in clinicals.

Upon your acceptance to the nursing program, you will purchase two items from Castle Branch:

  • A Medical Document Manager (one-time purchase) 

  • A Background Check (one-time purchase, unless you take time off from your program or a facility requires you to purchase a renewal) 

Once you create your account, you can:

  • Upload all the required documents needed for compliance

  • Receive notices from Castle Branch about upcoming due dates, deadlines, and renewals for your records

  • See if a record was rejected, why it was not accepted, and what you need to do to gain approval

  • Use Castle Branch as an online storage space for personal documents, and access other services

 
When should I create my account?

Once you have been officially accepted to HPU's nursing program and have submitted your acknowledgment form to the department you can create your Castle Branch profile.

 
How do I sign up?

When ordering your background check and medical document manager, you will need to select an HPU package so we can access your records. Please visit https://portal.castlebranch.com/hf84 and click "Place Order." Use the dropdown menu to choose your Castle Branch package.

** If you have been living in the US in the last 7 years, please choose the regular package. If you have lived outside of the US in the last 7 years, please choose the international package.

 

I still need help!

Still need help? Please contact Castle Branch directly with questions and concerns about your account. You can:

  • Visit Castle Branch online to submit a request

  • Check out Castle Branch's list of Student FAQs

  • Call the Castle Branch Student Line at 888-723-4263 x 7196

Below is a general summary of the requirements you must have cleared in order to participate in clinicals. Start your profile early to ensure you complete everything on time!

  • MMR & Varicella

    • MMR stands for Measles (Rubeola), Mumps, and Rubella; Varicella is commonly known as the Chicken Pox

    • You must have a positive titer for each of the above to be cleared

    • If you have a negative or equivocal titer, you must receive the appropriate immunization

    • Submit each record to Castle Branch as you progress through the immunizations

    • Re-draw the titer one month after your final immunization and submit the positive result

    • If negative or equivocal, submit the result, along with a note from your doctor stating you are a non-responder

    • Submit all tests and records from your healthcare provider; no special forms needed

    • This is a one-time submission

  • Hepatitis B
    • A positive titer is required
    • If you have never taken a 3-series Hepatitis B immunization, you must begin the series of 3 shots
    • Submit each record to Castle Branch as you progress through the immunizations
    • Draw your titer; if positive, submit your record
    • If negative, you must retake the series of 3 shots within a 6 month period
    • Re-draw the titer one month after your final immunization and submit the positive result
    • If the titer is again negative, submit the result, along with a note from your doctor stating you received 2 series (a total of 6 shots) and you are a non-respond
    • Submit all tests and records from your healthcare provider; no special forms needed
    • This is a one-time submission
  • TB Skin Test: Negative Result
    • A negative, 2-step PPD test is required upon entry into the nursing program
    • The 2-step must be current, and must remain current for the duration of the term
    • Thereafter, a 1-step renewal is required each year
    • The 1-step MUST be drawn within 12 months of the last test, or it will not be accepted
    • If you fall outside of the 12 month renewal period, you must have another 2-step test
    • Submit all tests and records from your healthcare provider; no special forms needed
    • This must be renewed annually
  • TB Skin Test: Positive Result
    • If you have ever tested positive for TB, you must submit the following instead of the above:
    • A record of the date of your positive result, along with the amount listed in mm (one-time submission)
    • A clear chest x-ray from the year you started Level 1 of the nursing program (one-time submission)
    • A clear TB Monitoring Form (submitted annually)
    • You may only submit the above if you have tested positive for TB!
  • TDAP
    • Immunization within the past 10 years is required
    • The TDAP must remain current throughout your enrollment in the nursing program
    • If your TDAP has an expiration that falls during a semester, you must renew prior to the start of the term
    • Submit all tests and records from your healthcare provider; no special forms needed
    • You may need to submit more than once, depending on your expiration date
  • AHA BLS Card
    • An American Heart Association BLS Healthcare Provider card is required
    • We do not accept any other CPR certification, as per clinical facility requirements
    • BLS cards are good for 2 years, but must remain current for the duration of the semester
    • If your card has an expiration that falls during a semester, you must renew prior to the start of the term
    • Submit a copy of the front and back of your card
    • You will need to submit more than once, depending on your expiration date
  • Health Insurance
    • Proof of current health insurance is required; submit a copy of your card that includes your name
    • If you are covered under another person's policy, you must submit a copy of that card, along with a letter from the insurance company stating you are covered under the policy
    • Active military must come by the Nursing Office to complete a Health Insurance Verification form in person; you must bring your military ID with you for this appointment
    • Military dependents must submit a copy of their military ID and Tri-Care card (or a letter from DEERS)
    • If you are purchasing health insurance through HPU, you will need to submit an "Intent to Purchase" form; after that, you must turn in a copy of the receipt of purchase or a copy of your insurance card
    • If your health insurance changes, contact Castle Branch so you can upload your new proof of insurance
  • Flu Vaccination
    • All students are required to submit an Influenza Vaccine Form
    • The flu vaccine is not available until late August/early September; to meet the Fall semester deadline (July 10), indicate your intention to get the vaccine by checking "Will be Receiving"
    • To meet the Spring semester deadline (November 10), you must again complete the form with the updated vaccination information
    • Students with documented medical contraindications should complete the form as directed, and have it signed by your healthcare provider
    • Without the vaccine, you will be required to wear a mask at all times while onsite at the clinical facility
    • You will need to submit this form for twice (once for Fall, once for Spring) and renew annually
  • Physical Exam
    • Complete HPU's Physical Exam Form 
    • The form must be stamped and cleared by your healthcare provider
    • This is a one-time submission
  • HIPAA & BBP Certification
    • Submit proof that you have watched and completed the HIPAA & BBP training modules and post-tests
    • Follow these instructions to complete both of these modules
    • Be sure to submit both pages at once to get cleared
    • You will need to renew the training and submit this form annually
  • Confidentiality Statement
    • Complete and sign the Confidentiality Statement
    • You may have anyone sign as your witness, as long as they are present at the time you sign
    • You will need to submit this form annually
  • Declaration of Fitness & Background Check
  • SSN Form

When are my health requirements due?

Health requirement deadlines are based on the academic term. You must have all your health requirements submitted to - and cleared by - Castle Branch prior to the following due dates:

  • FALL SEMESTER COURSES: July 10
  • SPRING SEMESTER COURSES: November 10
  • SUMMER SEMESTER COURSES: April 10

All health records must receive a "Cleared" status in Castle Branch prior to each deadline. We cannot provide extensions as dates are set according to clinical facility regulations.