University Student Travel Exemption Checklist

Travel Preparations: 

-Review the requirement and guidelines of the University Student Travel Exemption Program  

-Submit Out of State Traveling to HPU: University Student Travel Exemption Program Registration Form (due July 31)  

  • A student must submit this registration form by July 31, 2020. 
  • Student must complete and submit a corresponding Student Attestation for the University Travel Exemption Program by July 31 to provide enough time for HPU to issue a travel participation or approval letter, which must be carried at all times upon arrival. 
  • Changes to your registration form after July 31 must be submitted 72 hours prior to departure. 

-Submit ATM/HLC Residents: University Student Travel Exemption Program Registration Form (due July 31)  

  • A student must submit this registration form by July 31, 2020. 
  • Student must complete and submit a corresponding Student Attestation for the University Travel Exemption Program by July 31 to provide enough time for HPU to issue a travel participation or approval letter, which must be carried at all times upon arrival.  
  • Changes to your registration form after July 31 must be submitted 72 hours prior to departure. 

-Submit Student Attestation for the University Travel Exemption Program - (due July 31) 

-International students seeking to take the pre-travel test should email the State of Hawai'i (covidexemption@hawaii.gov) regarding State-approved foreign tests. If the foreign test is not approved, sign up for the post-travel test with HPU's vendor, S&G Labs Hawaii at least 72 hours before departure. 

 - Hawaiian Airlines is offering a special travel package through the end of December, including reduced fares, two complimentary standard-sized bags, and one change waiver for travel date changes. The travel discount link is accessible via a student account of the MyHPU portal via Student Services, More, Student Discounts, Travel, Hawaiian Airlines.     

Pre-departure: 

-Submit the State of Hawaii, Department of Health: Travel and Health Screening Form – ONLY VALID if you submit 24 hours before your scheduled flight  

-If taking the COVID-19 Test through HPU’s vendor S&G Labs Hawaii, LLC (post-travel test) between August 10-23: 

  1. Student Authorization for Lab to Disclose COVID-19 test results form (you may bring a signed copy with you to the test site or sign a copy prior to your test at the test site) 
  2. COVID-19 Informed Consent form (if under the age of 18 parent or legal guardian must sign)  

-Airport Shuttle Reservation: For students who live off-campus, click here to make a reservation. If you are an ATM/HLC resident, your reservation link and password was sent to you. If you have not received it, contact housing@hpu.edu. We recommend you make your reservation at least 72 hours prior to departure.  

-OHANA Waikiki East by Outrigger Hotel Reservation: Students may reserve a room through the University Student Travel Exemption Registration Form. Off-campus students and family members are eligible for the exclusive $99/night rate (enter promotional code HPU2020). 

Arrival: 

-State of Hawaii, Department of Health https://health.hawaii.gov/travel/  

  1. Travel and Health Screening Forms 
  1. State of Hawai’i Mandatory Travel Declaration Form - will be filled out while en route to Hawai’i.   
  2. Interisland Travelers: All interisland travelers must complete the mandatory traveler Health Form prior to boarding. The form can be filled out and submitted online. Once completed and successfully submitted, online passengers will be emailed a QR code, which they will take with them to the airport. For information regarding inter-island travel and to submit the new form, please visit: https://health.hawaii.gov/travel/    
  3. Order for Self-Quarantine Form (if applicable) - this will be issued at the airport.  

-For the State of Hawai‘i Department of Transportation FAQs related to transportation, quarantine, and other resources (such as seeking medical attention, renting a car while under quarantine, using hotel facilities) and passenger verification, gto: https://hidot.hawaii.gov/coronavirus/ 

  1. At the airport, you may be asked about your University Student Travel Exemption eligibility. You are required to submit HPU’s University Student Travel Exemption Registration Form to be eligible to receive a travel letter that must be carried at all times during your 14-day modified quarantine period; without this letter you are subject to the standard 14-day mandatory quarantine requirements.  If you submitted proof of negative result from a State-approved COVID-19 test within 48 hours of your arrival, you will receive a modified quarantine approval letter that allows you to “break” standard quarantine requirements and participate in official university activities immediately.  If you plan on taking a post-travel diagnostic test or you took a pre-travel diagnostic test but do not yet have the results, you will receive an acknowledgement of your participation in the exemption program followed by an approval of modified quarantine if you submit results of a negative test. 

 
-For those taking the post-travel test through HPU (which take place from August 10 to August 23), an email confirming the date, time, and location will be sent to the student.  The COVID-19 test must be administered within 48 hours upon arrival to be able to participate in the exemption program.  If you fail to submit to a diagnostic test within 48 hours, you will be required to complete the standard 14-day quarantine program, which requires you to remain in your on-island (off-campus) residence. 

 Proof of Negative Test and University Exemption Letter: 

-Submit proof of a negative result from a State-approved test  
The proof of a negative test is a lab test record from a laboratory service. Such a record would include the laboratory’s name and address; referring physician/clinic; patient name; type of SARS-COV-2 test; and the result. This is accessible in your online medical record and may have been sent to you as a paper notification. Online links or text messages that display just the test result will not be accepted. 
 

  1. ATM/HLC Residents who take the pre-travel test are required to show proof at the check-in table; those who do not have the proof of a negative test (lab results) or a 14-day quarantine will not be allowed to move into their ATM/HLC unit.   
  2. Out-of-state students living off campus may upload their proof of a negative test – Site to upload your lab results is forthcoming.  

-There are two types of letters that students will need to carry with them outside of their residence to confirm their participation in the University Student Travel Exemption Program: 

  1. University Exemption Approval Letter: Student has submitted proof of a negative COIVD-19 State-approved test to HPU 

  • Exemption Approval (pre-travel test, negative result before departure)  
  • Exemption Approval (pre-travel test, negative result after arrival) 
  • Exemption Approval (post-travel test, negative result after arrival)  

b. University Exemption Participation Letter (an Approval Letter will be sent once HPU receives proof of a negative COVID-19 test result) 

  • Exemption Participation (pre-travel test, test pending upon arrival)  
  • Exemption Participation (post-travel test planned but not yet confirmed) 

If you test positive for COVID-19 or show any symptoms during your 14 days upon arrival: 

-If you become ill:

1. Contact medical provider via phone (if an emergency, call 9-1-1)
Symptoms of COVID-19: Cough, chills, fever, muscle pain, shortness of breath, sore throat, new loss of taste or smell. Symptoms can range from mild to severe illness, and appear 2-14 days after you are exposed to the COVID-19 virus.  

2. Notify HPU's Director of Safety and Security Joseph Tillotson, 808-236-3597, jtillotson@hpu.edu. 

3. Student to quarantine for 14 days and then get a 2nd test.  (ATM/HLC residents will be informed of the designated temporary isolation unit) 

Student will not be able to participate in the exemption program upon showing any symptoms or upon receipt of positive test results. 

  • If student exhibits any symptoms during the 14-day modified quarantine period, student will self-quarantine for the entirety of the 14-day period. 
  • Following a positive diagnosis, once the 2nd test is negativethe student will be permitted to enter campus upon clearance from the Hawaii Department of Health.  Contact your health insurance provider about insurance coverage for COVID-19 tests.  

Support Services during the 14 days upon arrival: 

How do students get food and other essentials during the 14 days upon my arrival if they can only reside in their residence and be on HPU’s campus for university sanctioned events and activities?  

  • To assist ATM/HLC residents during the 14 days upon arrival, HPU has made arrangements for students to order supplies online via Walmart (Fort Street Mall location) and Target (Ala Moana location) and staff will pick up the supplies. Steps for ordering can be found here.   
     
  • Arrange for a friend or relative to drop off essentials or make use of a contactless delivery service. A list of delivery services operating in Hawai‘i can be found here.