University Libraries

University Libraries



Hawaii Loa Campus
Cooke Academic Center
45-045 Kamehameha Highway
Kaneohe, HI 96744
(808) 236-3505




Downtown Campus
LB Building
1060 Bishop Street
Honolulu, HI 96813
(808) 544-0210

Reserve Materials Collection: Faculty Requests

Reserve services are available at the University Libraries for faculty who wish to make course texts or supplementary materials available to their students.

Books (either library or instructors’ personal copies), photocopies, and media can be placed on Reserve.  Items can be placed on Reserve at the following locations:
•    Books and photocopies – Meader Library 2nd Floor / Atherton Library circulation desk
•    A/V Media – Meader Library 2nd Floor / Atherton Library circulation desk

To place materials on Reserve, please complete and submit the applicable form(s) provided below, along with items (in the case of personal copies or photocopies). Print copies of forms are also available at the service desks listed above.

Audiovisual Material         Books         Photocopied Materials       Student-created Works

Please read the instructions and other guidelines provided on each of the forms and supply any requested information.  Note: Signatures are required on the Media, Photocopied Materials, and Student-created Works forms; request forms submitted without the needed signatures will be unable to be processed.  Please allow up to a maximum of three working days for processing, particularly near the beginning of semesters when submitted requests for Reserves tends to be higher.

For additional assistance, please contact Atherton Library at 236-3505 or Meader Library at 544-0210.

Quick FAQs:

What items can be placed on Reserve?

Entire physical works in their original format (e.g., books, journals, media) may be put on Reserve in the library provided the University Libraries or instructor owns a legal copy of the work.  Works created by the United States federal government are in the public domain and may also be placed on Reserve, whether owned by the University Libraries / instructor or not.

What items are unable to be placed on Reserve?

Materials considered to be "consumable" (e.g., published workbooks, exercise sheets or texts, standardized tests, test booklets, answer sheets, and course packs) cannot be placed on Reserve.  The nature of these materials is such that making copies available to many students is likely to affect the market value of the item and may thus be an infringement of copyright law.
However, photocopies of exercises and exams created by an instructor can be placed on Reserve by that instructor.

Are there any other restrictions?
The HPU Libraries do comply with the copyright law of the United States (Title 17, U.S. Code), which governs the making of photocopies or other reproductions of copyrighted materials, and the Family Educational Rights and Privacy Act (FERPA).

How might that affect my Reserve requests?

Items labeled as Instructor’s Edition, Desk Copy, Examination Edition, Publisher’s Review Copy, or variations of those terms are unable to be placed on Reserve, due to the potential liability from violation of publisher agreements.

A generally accepted best practice for reproduction of copyrighted material is no more than 10% of a book, and one article from one issue of one journal title (per course in the case of Reserves); the University Libraries follow this rule for Reserves and other similar services.  A maximum of three (3) copies of the same article can be kept on Reserve at a time.  Each photocopied article or book segment should include citation information to the original source on the first page.

Student Works
In compliance with copyright law and the FERPA Act, students’ permission must be obtained before their work can be placed on Reserve.  The Reserves Request Form for Student Works contains sections for students’ signatures of consent.

A/V Media
A generally accepted best practice for reproduction of copyrighted media material is also no more than 10% of a video or audio recording; the University Libraries follow this rule for Media Reserves and similar services.

How long can items remain on Reserve?
By default, items placed on Reserve are good until the end of the current semester.  However, instructors can request their Reserve items remain for successive semesters.  Towards the end of each semester, the Libraries will contact instructors with materials on Reserve and send them a Renewal Request form; the form enables instructors to request their items remain on Reserve through the next semester, or to request the items be withdrawn from Reserves and any personal copies returned to them.  Faculty can also contact the Libraries at any time to request renewal, extension, or return of their Reserve materials.
In accordance with the Fair Use guidelines of copyright law, photocopied material and media requires a faculty member’s signature indicating that materials to be placed on Reserve 1) fall within the Fair Use provision, or 2) had permission obtained from the copyright holder, or 3) fall within the public domain.  The Reserve Request forms for Photocopied Materials and Media contain sections for faculty signatures.  Items requested on a form that does not include the signature of responsibility can still be placed on Reserve, but only for a maximum of one semester.