University Libraries

University Libraries

 

 

ATHERTON LIBRARY
Hawaii Loa Campus
Cooke Academic Center
45-045 Kamehameha Highway
Kaneohe, HI 96744
(808) 236-3505 atherton@hpu.edu

 

 

 

MEADER LIBRARY
Downtown Campus
LB Building
1060 Bishop Street
Honolulu, HI 96813
(808) 544-0210  reference@hpu.edu

Circulation Services

Circulation Services, Hawaii Pacific University Libraries
1060 Bishop St., 2nd Floor
(808) 544-0210
circulation@hpu.edu

Policy: HPU faculty, staff, and students may borrow circulating materials from the University Libraries upon presentation of a valid HPU ID card (UniCard). All patrons are subject to the Circulating Materials Policies of the HPU Libraries and are responsible for the materials borrowed from the University Libraries until they are returned. Patrons are also responsible for any fines and fees incurred for late, lost, or damaged materials. Reference books are non-circulating.

Loan Periods, Renewals, Recalls: Loan and renewal periods vary based on patron status and item type. Up to ten (10) items may be borrowed per patron, per day.

Books

Patron Status 

Loan Period 

Renewal Period

# of Renewals 

Student 56 days  28 days  2 
Staff 56 days  28 days  2 
Faculty End of the current semester None None 
ELS* 24 days  none  none 

*Up to five (5) items may be borrowed per patron. Due date will be two (2) days before the last day of the current ELS session. Student may only borrow from the ELL collection unless student has been conditionally admitted to HPU (Proof of letter required).

McNaughton (Popular Reading) Collection Books 

Patron Status 

Loan Period 

Renewal Period

# of Renewals 

All borrowers 14 days  14 days  1

Media

Patron Status 

Loan Period 

Renewal Period

# of Renewals 

Students and Staff 7 days  None None
Faculty 14 days  None None

Renewals
Renewals are not automatic or guaranteed and should be requested at least 24 hours in advance. The number of renewals allowed for each patron and item type is shown in Loan Periods above. If an item cannot be renewed it must be returned by the due date to prevent lost fees from being incurred. Overdue items cannot be renewed and should be returned to the Libraries immediately. Renewals can be requested in-person at any HPU library branch, by phone, or done online.

Recalls
All items are subject to recall at any time.

Fines and Fees
The Libraries send overdue notices on the 7th, 14th, and 21st days after an item’s due date. These notices are a courtesy and failure to receive such notices will not be considered grounds for the cancellation of fines. Items more than three (3) weeks overdue will be considered lost and replacement fees assessed. Replacement fees consist of an $80.00 replacement cost, plus a non-refundable $15.00 overdue fee.  Reserve, Media, and Interlibrary Loan materials are specialized and will incur fines daily, up to a maximum of $5.00, at which point they will be considered lost and replacement fees assessed. For Interlibrary Loan materials, replacement costs are determined by the lending institution, not the HPU
Libraries.

Overdue Fines

Reserve materials  $1.00 per item per day  (up to a maximum of $5.00 per item)
Reference Books $1.00 per item per day  (up to a maximum of $5.00 per item)
Interlibrary Loan materials  $1.00 per item per day  (up to a maximum of $5.00 per item)

Lost or Damaged Materials

 

Type

 

Replacement Cost

 

Overdue Fee (non-refundable) 

Books $80.00 $15.00
Media  $80.00 $15.00


Found and Returned
If lost items are found and returned after payment, the replacement cost will be refunded, provided the
following criteria are met:

 Not more than 6 months have passed since the fees were paid
 The lost item has not been replaced by the Libraries
 The lost item is in acceptable physical condition

Replacement Copies
Patrons must inquire with Access Services to replace lost or damaged materials before the replacement
fees are applied to their University account. The replacement copy must be an exact copy or newer
edition of the lost item. Patrons who select this option must accept the risk of the replacement being
rejected by the Libraries. Contact Access Services before purchasing the replacement copy to find out
whether you are eligible for this option and to get exact publication details. The final decision on the
acceptability of an item is at the discretion of the Libraries.


 Replacement Criteria
Replacement copies must be approved by a librarian and meet the following criteria:

o Same edition or newer
o Same ISBN number (unless newer edition)
o Same publisher
o Same publication year (unless newer edition)
o Same or similar number of pages, including maps, illustrations, etc.
o In new or very good condition. Items cannot be stamped “Used” or have any labels, stamps,
or markings indicating it was once owned by another library or institution.

 Processing Fee
If a replacement copy is accepted the patron will be charged the $15.00 overdue fee only. Once
the replacement copy is accepted, it becomes the property of the HPU Libraries and cannot be
returned to the patron, even if the original Library copy is found at a later date.


 Internal Circulation Procedures
Upon inquiry, Access Services staff may provide patrons with the lost/damaged materials’ ISBN
number. The initial decision to accept or reject a patron’s replacement copy resides with the
Access Services staff and will be based on criteria including the replacement copy’s physical
condition, edition/year, and paperback/hardback cover. Final decision on the acceptability of an
item resides with the subject librarian and/or the Library Administration.

Processing Fee: If a replacement copy is accepted the patron will be charged the $10.00 processing fee only. Once the replacement copy is accepted, it becomes the property of the HPU Libraries and cannot be returned to the patron even if the Libraries’ copy is found at a later date.

Internal Circulation Procedures: Upon inquiry, circulation staff may provide patrons with the lost/damaged materials’ ISBN number. The initial decision to accept or reject a patron’s replacement copy resides with the circulation staff and will be based on criteria including the replacement copy’s physical condition, edition/year, and paperback/hardback cover. Final decision on the acceptability of an item resides with the subject librarian and/or the Library Administration.

Library Blocks
Library blocks will automatically take effect, suspending further circulation transactions, under the following conditions:

 Unauthorized removal of materials
 Overdue materials
 Outstanding / Unpaid fines or fees

Blocks will be lifted after all overdue materials are returned and fines/fees paid.

More Circulation Services: 

Book Delivery Services

Study Rooms

Reserve Materials

Community Cards

This page was last updated June 13, 2013 LS