Apostille and Certifications
Authentications of Hawai‘i Pacific University documents are often called “legalizations” or “certifications”. An Apostille is a form of authentication appropriate to countries which have signed the 1961 Hague Conference on Private International Law. They are often needed in adoptions, applications for jobs or graduate programs abroad, and certain business/employment transactions. (A more comprehensive description of the Apostille is available at http://www.state.gov/m/a/auth/c16921.htm.)
Procedure for Requesting Apostille
- Complete, sign, and submit Apostille application Apostilles and Certifications.pdf along with the document(s) to the Registrar’s Office at Hawai‘i Pacific University.
- Processing fee is $75.00.
- Document(s) will be notarized by a duly commissioned Notary Public of the State of Hawai‘i.
- Document(s) are forwarded to the Office of the Lt. Governor for issuance of an Apostille or Certification.
- Please allow approximately one week for processing time.
- The Office of the Lieutenant Governor reserves the right to deny an application for Apostille or Certification.
- Document(s) are returned back to the Registrar’s Office and either picked up or mailed to the country’s address via USPS Express.
If country does not appear on the 1961 Hague Conference on Private International Law, a certification is issued as follows:
- For document(s) requiring Certification, they are submitted to the First Circuit Court for verification of the notary’s signature and commission.
- Document(s) are sent directly from First Circuit Court to the Lt. Governor’s Office in an enclosed self addressed USPS Express envelope provided by the Registrar’s office.
- Once document(s) are returned from the Lt. Governor’s office, they are sent to the U.S. Department of State in Washington DC.
- Document(s) are then sent directly to the country’s address in the enclosed self addressed USPS Express envelope provided by the Registrar’s Office.
- The whole process usually takes three to four weeks.