Faculty Assembly

Faculty Promotion and Review Committee


See below for:

    • Operating Procedures
    • Procedures for Reappointment and Promotion
    • ePortfolio
    • Current Members


OPERATING PROCEDURES

    a.  Scope of Responsibility—The Faculty Promotion and Review Committee shall make recommendations to the Senior Vice President of Academic Affairs on behalf of the Faculty Assembly on faculty personnel matters. The Faculty Assembly committee for Faculty Promotion and Review shall be primarily but not exclusively responsible for ensuring that reviewees meet the criteria appropriate to the relevant rank, as published in the faculty handbook. The college committees shall be primarily but not exclusively responsible for ensuring that reviewees meet the criteria appropriate for the relevant school, college and academic discipline. The college-level committees are expected to clearly articulate the reasons for its decision in their reports. After receiving the report of college-level committees, the Committee shall:

         i.   Review Career and Tenured faculty applications for promotion in rank.

         ii.  Review Career faculty applications for reappointment.

         iii. At the request of Deans or program Search Committees, review applications from prospective faculty for appropriateness of initial rank and status.

         iv. Function, when necessary, as a check and balance to the powers of the school or college level Faculty Promotion and Review Committee and the Vice President and Academic Dean

    The Faculty Promotion and Review Committee will review both the individual applications of faculty seeking Career appointment, reappointment, or promotion in rank, and the recommendations, based on those applications, of the college-level committees on Faculty Promotion and Review. These applications will be reviewed concurrently by the committee and the Senior Vice President of Academic Affairs.
    Meetings shall be restricted to the members of the Committee, who agree to maintain strict confidentiality about all matters considered.  The committee can consult with others in the university to include the Senior Vice President of Academic Affairs, Deans of colleges, Chairs of college Committees, and the director of Human Resources.  Committee reviews shall follow established procedures for faculty evaluation included in the Faculty Handbook and Faculty Code.
    Voting on Committee decisions may be made by voice or paper ballot.  A member may request a paper ballot at any time.  When voting on reappointment decisions, all Committee members will be part of the deliberations and all will vote.  When voting on promotion decisions, all Committee members will be part of the deliberations, but only members at the current rank of the applicant or above will be voting members for the decision.
    In the event that the Committee disagrees with the recommendation of the college-level committee, a joint meeting of the two committees shall be convened to discuss the matter. If this meeting does not result in agreement between the two committees, that fact shall be noted in the committee’s recommendation and the college-level committee’s recommendation will be forwarded on an equal basis with the FPRC's and Dean's recommendation.
    The Secretary shall record comments on each review that reflect in general terms relevant strengths and/or suggestions for improvement relating to each individual’s work.  These minutes will not show names of individual Committee members and will be kept in absolute confidence in the office of the Academic Dean. The minutes of committee deliberations shall only be accessed by Committee members, the Academic Dean, and the President. The reviewee shall be entitled to access all other materials contained in the review file.
    After the Committee arrives at its final recommendation, it will meet with the Senior Vice President of Academic Affairs to discuss their respective recommendations, which shall be forwarded jointly to the President. At this time, college deans will also be notified of Committee recommendations.
    After final completion of reviews, the Committee will generate comprehensive statements on the relevant strengths and suggestions for improvement relating to each individual’s work. In addition the Committee will provide the majority and minority rationale behind the reappointment or promotion decision.
    After final decisions are completed by the President, announcement of reappointment and promotion decisions shall be made to each person reviewed.  This announcement shall include a letter from the Committee that contains the comprehensive statements on the relevant strengths and suggestions for improvement relating to each individual’s work and the majority and minority rationale behind the reappointment or promotion decision.  Reappointment letters shall be issued prior to the mailing of faculty contracts.  New contract letters shall be issued for promotions.  At the same time that faculty are informed of reappointment/promotion decisions, deans and school or college heads shall be notified by the Senior Vice President of Academic Affairs.

    b.  Procedures for Submitting Materials for Faculty Review

Time Line for the Faculty Review Process

Reappointments

Promotions

• May 1 - Notice to faculty scheduled for review that materials are due September 15.

• September 15 - Deadline for submitting applications for reappointment.

• December 1 - School or college Assembly Committees conclude reviews and send feedback letter.

• December 22 - Deadline for submitting addendum to application materials.

• March 1 - Assembly Committee concludes reviews and sends feedback letters.

 

• September 15 - Notice to faculty that promotion applications are due February 1.

• February 1 - Deadline for submitting applications for promotion.

• Mid-March - School or college-level committees review and send feedback letter.

• April 1 - Deadline for submitting addendum to application materials.

• Mid-May - Assembly Committee concludes reviews and sends feedback letters.

 

    Faculty members will be notified of the above schedule for submitting materials and for conduct of the reappointment and promotion reviews.  This notice will also define the materials requested, such as personal statements, goals, self-evaluation, syllabi, and documentation of scholarly work and service. 

    All applications for reappointment and promotion shall be submitted to the Faculty Assembly Office. The Faculty Assembly Office will serve as custodian of the files for reappointment and promotion, and shall maintain an index of all materials submitted to the files, as well as a log of who accesses the file. This office will forward complete files confidentially to the appropriate college-level committee.  If the college-level committee finds that an application for review lacks requested elements, it will be considered “incomplete” and the individual will be asked to submit the required information by a specific date.  After college-level committee reviews are completed and feedback letters are sent, faculty will have the option to submit an addendum of additional supporting materials prior to the review by the Faculty Assembly Committee.  The Faculty Assembly Committee will assume that applications are complete and accurate at the time they are reviewed.  The Committee will not conduct pre-reviews to assess application materials.  Schools or colleges will be encouraged to establish mentoring networks to support faculty and provide feedback in this area. 




PROCEDURES FOR REAPPOINTMENT AND PROMOTION

Below you will find the re-appointment and promotion guidelines as well as other operational procedures. If you have any questions please contact the chair or the Faculty Assembly Office assembly@hpu.edu.

Reappointment Checklist
             Reappointment Application Deadline: September 16, 2013

Promotion Checklist
             Promotion Application Deadline: February 3, 2014

Operational Procedures for Promotion & Retention

Definitions and Review Process (Excerpt of Faculty Handbook pertaining to Faculty Promotion & Reappointment)

Sample ePortfolio



ePortfolio Guidelines

1.  The FPRC requests submission of your electronic portfolio as a PDF or JPEG. Please do not submit .docx, .pptx, or .xlsx files as these types of files are easily altered and documents created on newer versions of software can be unreadable by older versions.

2.  Please submit your electronic portfolio via CD or flash drive. If you are tech savvy and have a better way to submit your files (Dropbox, FTP, etc.), let Lei Ana know.

3.  The NAME of your files/folders should NOT include ampersands [&], apostrophes [ ' ], other symbols [#, ~] or spaces. Just letters and numbers. NoSpaces. JustLikeThis.

4.  If you include web site links as separate files, make sure they are .htm or .html from Firefox or Internet Explorer. No Safari files, please.

5. Please organize your portfolio in folders similar to the manner in which you’d organize your personal electronic files: use subfolders. Please name your files appropriately. Click here for an image of what your organization could look like. The sample is how folders, subfolders, and PDFs would be named and organized. Yours does not have to look the same; it is simply a sample to illustrate organization that is helpful to the committee.
NOTE:
• Give your files logical names. They don’t have to have the same names as my sample files, but they have to make sense to someone who’s just looking at the document title.  Please don’t just name files: 1, 2, 3 or A, B, C.  VERY Brief descriptions are adequate.
• If you do not have a special clause contract, there is no need to include a copy of your contract in your portfolio.

Contact assembly@hpu.edu with questions.


 

CURRENT MEMBERS 2013 – 2014

1) Professor: Dr. Catharine Critz (May 2013) • College of Nursing and Health Sciences
                ccritz@hpu.edu • 236-3560 • HLC 221

2) Professor: Dr. John Karbens (May 2014) – CHAIR• College of Business Administration
                jkarbens@hpu.edu • 544-9349 • FH 504-9

3) Professor: Dr. Patricia Burrell (May 2014) • College of Nursing and Health Sciences
                pburrell@hpu.edu • 236-5813 • HLC 226C

4) Associate: Dr. Jiasong Fang (May 2014) • College of Natural and Computational Sciences
                jfang@hpu.edu • 236-3555 • HLC 250

5) Associate: Dr. Marc Gilbert • College of Humanities and Social Sciences
                mgilbert@hpu.edu • 544-1169 • FS 207

6) Assistant: Dr. Brian Rugen • College of Humanities and Social Sciences
                brugen@hpu.edu • 687-7054 • MP Mezz 257

7) Assistant: Ms. Michelline Alarcon (May 2014) • College of Business Administration
                malarcon@hpu.edu • 687-7049 • FH 504-3